Know how and when to dissolve a corporation, as well as the legal procedures and essential factors to follow for a legal dissolution.
The process of dissolving a corporation in Canada requires several actions and is quite a time-consuming endeavour. It is common for a company to relocate staff due to business closure, restructuring, or other reasons.
However, it’s crucial to follow lawful provisions in Canada when doing so. This guide outlines the process of dissolving a corporation in Canada.
To effectively dissolve the corporation, it is essential to know why this process is necessary in the first place. Some of the causes could be the achievement of the goals of the enterprise, lack of viability, and mutual consent due to changes in shareholders’ decisions.
Other possibilities can be affiliation with another organization and possible rearrangement of the company. To this end, you need to clearly establish why dissolution is necessary. This will guide the subsequent steps and confirm that dissolving the joint venture is the right decision.
Legal structures often require shareholders’ permission to dissolve a corporation. Shareholders should decide to dissolve in a meeting, adhering to all required formalities. This must align with the provisions in the corporation’s Articles of Incorporation or bylaws, which typically specify the percentage of affirmative votes required to make the decision. Recording the approval process is significant since, according to the laws, the dissolution should be done correctly.
The law further provides that all liabilities of the corporation must be paid off before the corporation can seek dissolution. This entails liquidating any fixed assets, settling all the remaining liabilities and accounts, and then distributing the remaining balance among the shareholders.
After settling the corporation’s liabilities, the next step is to revoke all licenses, permits, and registrations obtained during business operations. This consists of revoking provincial and federal business licenses and deactivating from the GST/HST (Goods and Services Tax/Harmonized Sales Tax) program.
The official dissolution process implies filing the Articles of Dissolution with the relevant government body. You will file with Corporations Canada if the corporation is federally incorporated. For provincial corporations, you will file at the provincial or territorial corporate registry.
Complete the Articles of Dissolution form as required and file it along with any other essential paperwork and the filing fee. Once you complete the dissolution documentation process, the government will analyze all the requirements you submitted, and they will remove the corporation as a legal entity from the enterprise registry.
When the corporation has been dissolved, informing all concerned is valuable and necessary. Regarding dissolution, it is essential to inform employees and address any legal employment issues. Additionally, suppliers, customers, and business partners should be notified to ensure transparency and avoid potential disagreements. Effective communication with all parties will be valuable in closing business operations smoothly.
After the corporation’s dissolution, there is also a responsibility to keeping records for a certain period, which is seven years. Such records include bank and other financial statements, Income tax returns, Minutes and records of meetings, and Resolutions of various meetings. Retain these records to comply with legal requirements and handle future inquiries.
Lastly, it is crucial to consider the implications involved in dissolving a corporation. After you dissolve a corporation, it no longer exists as a legally recognized entity and cannot enter into contracts or conduct business. You must address pending claims before dissolution, as the corporation cannot respond afterward. Understanding such consequences will assist in policy-making and efficient handling of the dissolution process.
The legal procedures for dissolving a corporation in Canada depend on several factors. By strictly following the guidelines stated above, you can ensure a smooth dissolution process that complies with regulations. It’s crucial to understand the relevant laws and seek legal advice when necessary to achieve a successful outcome, whether due to business closure, restructuring, or other reasons.